Whether you’re planning training seminars for your clients or organizing a corporate retreat for your staff, you have to ensure that you’re not making one (or more!) of the top event planning mistakes. These blunders won’t only cause you to waste a ton of time, money, and effort; they’ll also make your guests unhappy and dissatisfied and turn your entire event into a failure. Here are some of the mistakes you should avoid:
Not having a budget
Unless you have access to unlimited cash, you need to set a budget before you start organizing your event. Your budget will guide you in choosing the venue, menu, activities, door prizes, and other things to ensure you’ll have a successful event without spending too much.
Of course, when creating a budget, make sure it’s realistic. Remember: successful corporate events require substantial funds, so be prepared to set aside a reasonable amount of money.
Picking the wrong date, season, and time
Many people get too focused on their plans without realizing that they’ve chosen the wrong time to have their corporate event. Some, for example, decide to have their event at a tropical area during the hottest parts of the year, which could cause health problems among attendees due to the hot weather. Avoid making this mistake by doing your research and knowing the best time, day, and season to visit the destination you have in mind.
Failing to consider ground transportation
When business owners and managers plan their corporate events, they often forget to answer one crucial question: how are they going to transport their guests to and from a venue? This is an important question to focus on since many factors can interfere with ground transportation, including road traffic, adverse weather conditions, and the availability of vehicles.
To ensure quick and smooth transportation for your guests, schedule your event at a time when traffic is low or have it in an area without a ton of busy roads. Of course, get the help of a reliable transfer service that will provide you with comfortable vans or buses for your event attendees.
Cramming in too many activities
It can be tempting to pack your schedule to the brim with many fun and exciting activities, but remember that people have a finite amount of attention and energy. So, when planning your event, make sure to schedule the right number of activities per day. This way, your guests won’t be too tired to focus on each activity, and they can give 100 percent of their attention to everything you want them to do.
Choosing the wrong venue
Having the best event venue is key to having a fun and memorable corporate gathering, yet many business owners and managers fail to choose the right location. Some choose a place that’s too small to accommodate the number of guests they’re having, while others select a venue that’s too expensive for their budget. Still others pick a location that’s difficult to access and causes transportation problems.
Fortunately, if you’re looking for corporate retreat locations in Indiana, you can rely on Oakwood Resort. We serve clients from Warsaw, Goshen, Elkhart, Fort Wayne, and South Bend as well as other nearby areas and provide them with premium venues for their corporate retreats and other company events. Call us today to learn more about our resort!