How to Plan the Perfect Event
Planning the perfect event for you and your attendees can be difficult because it can be easy to become overwhelmed. However, there are some things to keep in mind while planning your event that will make the process go smoother and result in the perfect event. Here are 5 tips for you to consider when planning your next event:
1. Make a Budget
When you start planning an event, it can be very easy to come up with ideas and plans without thinking about the financial cost of things – only to later discover that those costs were significantly higher than you could’ve imagined. This is very common, and it is important to make a budget before actually starting to make any plans for the event. Know how much money you have to work with right from the start, and as you do come up with ideas, be sure to get pricing from providers as soon as possible.
2. Create a Clear Plan
Planning out your event is immensely easier when you write it all down. This allows you to go back and look at previous ideas and to make easy adjustments. When you make your plan specific, there is no room for ambiguity and in turn, there is less room for error.
3. When to Start Planning
When you should start the planning of your event depends on two things: how big it is and when it is. If you are wanting the event to have around 200-400 attendees, then 6-8 weeks is roughly the amount of time before the event to start planning it. The bigger the event, the more time it usually takes to get everything organized.
One of the most important parts of an event is entertainment and how captivated your guests will be by what is going on. Entertained guests are happy guests, and this can very well indicate whether or not they’ll consider attending your future events, too. You could arrange prizes, happy hour, activities, and games as entertainment for your guests.
5. Get the Word Out
With the many different types of digital media, there are so many ways to let people know about your event. You can create an event on Facebook and if some of the people you want to invite are users of Facebook, you can send them virtual invites. If technology isn’t really your forte, you can always send out invites by mail. Another great way to get the word out is by asking friends and family to tell their friends and acquaintances. Word travels fast, and that’s good when it comes to inviting people to your event.
Event planning can be very difficult because of the many things that need attention, but it doesn’t have to be stressful. Following these tips will ensure that your event is everything you imagined and more.
If you are trying to decide on a space for your event, Oakwood Resort offers an event room that caters to all sorts of different occasions. For more information, contact us today.