Technology has invaded every aspect of life, and it’s not surprising to find it making a dent in various events. It’s not a secret that technological improvements have made daily tasks much easier to manage, and there’s no reason it couldn’t be useful for meetings or corporate activities. Here are some event technologies and how you can use each for your activity:
Rather than print numerous guides on what to expect during a particular event, organizers have turned to apps. The schedule of events, speaker information, and general information about an activity that will take place within the conference space are all detailed in a free downloadable program.
This is an age where reliance on smartphones is on the rise so it makes sense to provide information attendees need right into a device they frequently use. Plus, not having to produce so many brochures and guides saves on costs.
Since apps take up space – and storage is very important – it’s important to avoid creating single-use apps. An event app should be useful to an attendee before, during, and after an occasion.
Radio Frequency Identification (RFID)
Security is a top priority consideration in event planning, especially for large events. When a conference or retreat requires attendees to sign in every single day of the event’s duration, wouldn’t it be better if the lines could move quickly? Rather than use the old fashioned pen and paper, why not try RFID?
With RFID, many things can be accomplished with just one swipe. Access control flows much smoothly when important details about the attendee is stored in a small device, be it a wristband or a card.
Popular music festivals like Coachella have implemented RFID wristbands for years which not only function as an access pass for attendees, but also allow them to share their experiences online.
With an RFID pass at conferences or similar events, registration not only moves smoothly but signing up for information across booths becomes a lot more convenient. It not only saves time but helps keep paper material to a minimum as well.
Virtual Reality (VR)
There’s a huge potential for VR use in events. Since product demonstrations are a huge part of trade shows, why not allow attendees to experience product use themselves with VR? This eliminates the need to bring huge machines to the event venue and allows an attendee to interact with a product without actually touching it.
VR is also useful for attendees who are unable to travel. With the technology, they can feel like being in the same banquet space for meetings. And with the availability of 360-degree cameras, it’s possible to see everyone and everything in the room.
Social media has proven its worth in sharing information before, during, and after events. It will continue to be a useful tool, especially when coupled with other new event technologies.
Wearable technology can also combine access pass capabilities and event app functionality into one device.
If you’re looking for an Indiana retreat center for your events, make it Oakwood Resort on Lake Wawasee. We have conference rooms, an outdoor event space, an event center, and a hilltop banquet center to cater to your needs.